The Legal Requirement

Under the EU e-Evidence Regulation, every service provider in scope must designate an official contact point in the EU. This designated establishment (or legal representative) is responsible for receiving European Production Orders and Preservation Orders, ensuring they are processed within the mandated deadlines and coordinating with the requesting authorities. The designated establishment must register with the national authority. In Germany, this is the Bundesamt fuer Justiz (Federal Office of Justice).

Who Needs This Service?

This service is particularly relevant for non-EU headquartered companies that offer services within the European Union, including international SaaS providers, global cloud platforms, non-EU telecommunications operators serving EU markets through MVNO arrangements or transit services, and international online marketplaces. Even EU-based companies may benefit if they lack the internal resources to maintain a dedicated e-Evidence operations function.

What ICS Provides

ICS offers a comprehensive Designated Establishment as a Service that covers registration with the Bundesamt fuer Justiz and ongoing compliance with registration requirements, 24/7 reception of European Production Orders and Preservation Orders through the EU e-CODEX system and national platforms, initial legal validation of incoming orders including jurisdiction checks and formal requirements verification, secure routing of validated orders to your internal legal or compliance team, coordination with requesting authorities on behalf of your organisation, management of objection procedures when orders are contested, and comprehensive documentation and audit trail maintenance.

Integration with ICS e-Evidence Platform

The Designated Establishment service integrates seamlessly with the ICS e-Evidence Compliance Platform. Orders received by ICS as your designated establishment are automatically entered into the compliance workflow, triggering the appropriate data extraction, review and delivery processes. This creates a fully managed, end-to-end compliance pipeline from order receipt to evidence delivery.